Project Manager (Delivery & Systems)

Role Overview

We are looking for a structured and execution-focused Project Manager to plan, coordinate, and deliver projects across the organization.The role combines core project management responsibilities with strong system-driven execution, using Bitrix for task and workflow management and Excel and Word for planning, tracking, and documentation.

The Project Manager is accountable for project planning, execution, tracking, stakeholder communication, risk management, and timely delivery, while ensuring all activities are properly documented and monitored through defined tools and processes.

This role is ideal for someone who values clarity, follow-ups, accountability, and process discipline in project execution.

Key Responsibilities

Project Planning & Initiation

• Lead project initiation activities, including:
• Defining scope, objectives, deliverables, and timelines
• Identifying stakeholders and dependencies
• Preparing project initiation documents
• Develop project plans and schedules using Excel-based trackers and timelines.
• Ensure project requirements are clearly documented and approved before execution.

Project Execution & Coordination

• Manage day-to-day project execution, ensuring tasks progress as planned.
• Break down projects into tasks, milestones, and dependencies.
• Coordinate with internal teams and stakeholders to ensure timely execution.
• Ensure accountability by assigning clear ownership and deadlines.

Task & Workflow Management (Bitrix)

• Configure and manage projects, tasks, and workflows in Bitrix, including:
• Task structures and stages
• Task templates and dependencies
• Automated reminders, notifications, and follow-ups
• Ensure Bitrix is the single source of truth for task status and ownership.
• Monitor overdue, delayed, or blocked tasks and drive closure.

Tracking, Reporting & Follow-Ups

• Track project progress against scope, timelines, and milestones.
• Maintain Excel-based project trackers for:
• Task status
• Timelines and deadlines
• Resource allocation
• Risks and issues
• Generate periodic project status reports for management and stakeholders.
• Conduct structured follow-ups to resolve delays and blockers.

Documentation & Governance

• Create and maintain standardized Word templates for:
• Project initiation documents
• Meeting minutes
• Status reports
• Change requests
• Project closure reports
• Ensure documentation is complete, accurate, and consistently maintained.
• Maintain version control and document repositories.

Risk, Issue & Change Management

• Identify project risks, issues, and dependencies early.
• Track and manage risks and issues through defined logs.
• Coordinate change requests, assess impact, and obtain approvals.
• Escalate critical risks or delays to management in a timely manner.

Stakeholder Communication

• Act as the primary point of contact for project-related communication.
• Conduct and document project meetings, including preparation of agendas and minutes.
• Provide clear, concise updates to stakeholders on progress, risks, and next steps.
• Align expectations between business, technical, and management teams.

Process Improvement & Enablement

• Continuously improve project management processes and tracking mechanisms.
• Ensure consistent adoption of Bitrix and project templates across teams.
• Support onboarding and training of team members on project workflows and tools.
• Required Skills & Qualifications
• Core Project Management Skills
• Strong understanding of project management fundamentals (scope, schedule, risk, communication)
• Ability to plan, track, and deliver projects end-to-end
• Strong follow-up and coordination skills
• Tools & Systems
• Strong proficiency in Microsoft Excel (trackers, formulas, dashboards)
• Good working knowledge of Microsoft Word (structured documentation, templates)
• Experience using Bitrix for task and project management (preferred)
• Willingness to learn and configure Bitrix workflows if not previously used
• Professional Skills
• Strong organizational and time-management skills
• Clear written and verbal communication
• Attention to detail and process discipline
• Ability to manage multiple projects simultaneously

Experience Levels

• Junior Project Manager (2–4 Years):Experience managing small to mid-sized projects, maintaining trackers, coordinating teams, and supporting reporting.
• Project Manager (4–7 Years):Experience independently managing end-to-end projects, stakeholder communication, risk management, and delivery accountability.
• Senior Project Manager (7+ Years):Experience handling complex or multi-stream projects, mentoring team members, and improving PM processes.

What Success Looks Like

• Projects are delivered on time and within agreed scope
• Tasks and ownership are clearly tracked with minimal follow-up gaps
• Stakeholders have clear visibility into project progress
• Documentation and reporting are consistent, accurate, and audit-ready

Why Join Us

• High ownership and visibility across projects
• Strong emphasis on process-driven execution
• Opportunity to shape project management systems and workflows
• Exposure to cross-functional and leadership-level stakeholders